SWSAD: SouthWest Softball Assoication of the Deaf, a non-profit softball regional organization for Arkansas, Louisiana, Mississippi, Oklahoma, Tenneessee and Texas Regionals

SOUTHWEST SOFTBALL ASSOCIATION OF THE DEAF, INC.

Executive Board Meeting

July 7, 2005

Time: 1:10 PM

Location: Presidential Suite at Holiday Inn in Dallas, Texas

Roll Call: Commissioner Patty Henderson, Deputy Commissioner Robert Brannan, Secretary/Treasurer Robert Stevens, and Information Director Lanny Pickering all present. Tournament Director Scott Roberts will be arriving late due to delay arrival by flight.

Robert Brannan accepted the minute report as written. Seconded by Lanny Pickering. .

Officer’s Report:

Commissioner’s Report—Patti Henderson

I did not attend NSAD last year in Reno, Nevada due to my health. Deputy Commissioner Thelma Covello attended and will give her report on her trip to NSAD.

I will attend NSAD this year in Gulfport, Mississippi. The expense will be $575.00 for the hotel, combo, Per Diem and transportation. (Hotel-$350.00; Combo-$25.00; Per Diem--$100.00 and Transportation-$100.00).

I learned that we are unaffiliated from USADSF and this is a great victory for us.

Our 501 c 3 is not for distribution. Some people had been asking us for our Federal ID number to benefit themselves from sale tax or no bank charge fee. We have the letter strictly saing that our status is for SWSAD purposed only and we are NOT allowed to pass it on to the players because we report to IRS every year.

The 2005 bid was awarded to SWSAD with the approval of the representatives last year and somehow it got out of hand with Dallas. If Dallas and the Executive Board can not come to terms during the meeting this afternoon, we will have no choice but present the evidence to the delegates tonite.

Deputy Commission’s Report—Robert Brannan

He report that he has 55 proposals to bring up at the General Meeting with the delegates.

Secretary-Treasurer’s Report--Robert Stevens

Received seven (7) SWSAD renewal membership dues.

We have seven (7) men’s teams and three (3) women’s team for this tournament.

Received the certification of liability insurance from NSAD for this tournament.

Thanks to Ken Seabolt and Kevin Soward for working with us, SWSAD officers to make this event successful.

Thanks to Chairperson Robert Brannan for his work and making this event to happen.

Thanks to Patty Henderson who coordinate the program books and boosters. Also thanks to her for the shirts for the officers.

Thanks to Lori Rojas of Gulfport, Mississippi who coordinated the donation for the awards.

Thanks to Scott Roberts who had coordinated and planning with Trinity Park Softball Field Complex and the umpires. Thanks to him who put lot of time and work on our fabulous SWSAD website.

Thanks to Lanny Pickering who had worked and selected three (3) honorable inductees for Hall of Fame for this coming event. Thanks to him who will be working hard on his laptop to input all the information on the players’ scoresheets.

The 501 c 3 is recognized as non-profit organization, belongs to SWSAD and will not be used by other deaf organization.

Gave financial report.

Information Director—Lanny Pickering

Report on new Hall of Fame Lifetime Membership cards. Commissioner Patty Henderson and I worked together to create the card for Hall of Famers.

Hall of Fame for this event are—Larry Fewell of Dallas as Old Timer as Player; Tony Ramirez of Houston as Player and Marla Ratliff of Dallas as Player.

Bought new scoresheets book

Tournament Director—Scott Roberts

We have seven (7) men’s teams and three (3) women’s teams, we will have round robin on Friday then Saturday, we will have double elimination.

Chairperson of SWSAD—Robert Brannan

He does not have any report. If any problems arise, see him.

Chairperson of 2006 SWSAD—Jackson Community Center of the Deaf—Wanda Rayner

JCCD reserved at Drury’s Hotel for 79.00 one night. Patty asked to try find another hotel with lower rate.

We will use softball field complex that has four (4) fields.

New business

Robert B motion to waived Article 7.1.3 for this weekend. Scott seconded it. Scott closed with vote. Passed

Robert B. closed new business. Lanny seconded. Passed

Announcement

Commissioner Patty Henderson announced Joel Cook and Darrell Shaw passed away.

Recess 3:05 pm

Meeting resume at 6:25 pm

Patty explained the issue on LuAnne’s on the SWAAD softball papers that belong to SWSAD. LuAnn’s name is cleared since President Ira Hendon III and Tim Theis Secy/Treasurer are not available.

Patty motion to remove seven (7) points from Tim Theis as Chairman and to give seven (7) points to LuAnn as chairman. Scott second. Passed.

Adjourned at 6:40 pm