SWSAD: SouthWest Softball Assoication of the Deaf, a non-profit softball regional organization for Arkansas, Louisiana, Mississippi, Oklahoma, Tenneessee and Texas Regionals

SOUTHWEST SOFTBALL ASSOCIATION OF THE DEAF, INC.

Executive Committee Meeting

Biloxi, Mississippi

Thursday, July 1, 2004

Meeting was called to order at 1:37 p.m. by Commissioner Patty Henderson.

Roll Call:

Commissioner Patty Henderson

Deputy Commissioner Thelma Covello

Secretary-Treasurer Robert Stevens

Information Director Lanny Pickering

Tourney Director Scott Roberts

Mississippi Coastal Chairperson Lori Rojas

Jackson Community Center Chairperson Rowdy Meche

Officer’s Report:

Commissioner’s Report

Agenda to be follow

Election will be held after closing of new business on Saturday morning

2005 Softball event will be host by SWSAD

PowerPoint

SWSAD currently under 501 c 3

USADSF increase fees to $16.00 per player (secondary insurance)

NSAD consider to overhaul its system (increase fee on per player, increase

signing fee, eliminate 2^nd form and hotel/transportation for

regional champs.

NSAD Tourney will be held in Reno, Nevada

Appointed Deputy Commissioner Thelma Covello to attend NSAD

Announced to run for Commissioner for 2^nd term

Deputy Commissioner’s Report

Announced there are eight (8) proposals

Report the cost of combo, hotel, airfare and diems to Reno, Nevada

Announced to run for Deputy Commissioner for 2^nd term

Secretary-Treasurer’s Report

Announced we are now under 501 c 3

Appreciation and Thankful to my wife, Cynthia Stevens who had helped

with 501 c 3 and Incorporated our organization

Received reimbursement from our bank on bank charge before we became

501 c 3

SWSAD logo was created by Thomas Koch. SWSAD thank to him. Logo

will be use for letterhead, batting forms, and plaques.

Report 6 men’s teams and 3 women’s teams

Team fees collected $5,085.00 for 2004

Received several players’ audiograms

Report paid $50.00 Regional Membership to NSAD; $250.00 for insurance

2004 tourney; $75.00 Officers’ fees and $2,475.00 for NSAD fees.

Report to receive check from JCCD for 2006 bid

Given SWSAD’s financial report

Information Director’s Report

Announced the name of two people who will received Hall of Fame

Report he has disk set up with players’ statistics

Request for scorekeepers

Announced he will run Information Director for 2^nd term

Tourney Director’s Report

Report on his visit to Mississippi softball field complex and hotel

Report the numbers of team on both men and women

Announced the bracket is complete for both men and women

Players are to be at the complex rain or shine

Mississippi Coastal Chairperson’s Report

Announced the number of umpires by ASA

Provide water for players

Request inside dugouts keep clean

Report there will be plenty of food

Raining the ground drain is up to umpire

Awards to 1^st-5^th at field

Scorekeepers inside the tower

Report on concession stand at the complex

Report the umpires donate softballs

Breakfast provide to Officers & Delegates on Friday morning

Jackson Community Center for the Deaf Report

Rowdy Meche of Jackson, Mississippi report he will bring up in New

Business on moving the 2006 tourney from July to June as

Sprint will sponsor SWSAD.

Brought Registration Flyer for 2006 for Officers’ review and accepted

The meeting recessed at 3:30 p.m. and reconvened at 3:45 p.m.

New Business

Proposal #1-Moved by Thelma Covello; Scott Roberts seconded

Propose to waive SWSAD By-Law on tournament month for JCCD to have in June instead of July.

Robert Stevens closed to vote. Lanny Pickering seconded. PASSED

Scott Roberts closed new business. Thelma seconded.

Commissioner announced the passing of Glenn Roger.

Meeting called to adjourn by Commissioner Patty Henderson at 4:44 p.m.

Respectfully submitted by:

Robert Stevens

Secretary-Treasurer